The Operational Problems We See
Change orders trapped in email
Late approvals and missing context drive rework, disputes, and margin erosion.
Field reporting is inconsistent
Daily logs, safety checks, and photos live in different systems, leaving PMs blind to real site status.
Schedules shift without coordination
Subcontractor updates, inspections, and deliveries don’t sync, creating idle crews and cascading delays.
Procurement and closeout are manual
Material requests, submittals, and closeout packages require chasing documents instead of managing work.
Lead intake wastes estimator time
Bid requests arrive unstructured, forcing estimators to qualify by hand and slowing down fast responses.
Our AI Operations Approach
Our work in construction starts with how jobs are actually executed in the field. We ground every engagement in the realities of superintendents, project managers, and office teams coordinating across schedules, budgets, and compliance requirements — not idealized workflows.
- Workflow mapping: Trace the full path from lead intake through closeout, including field reporting, procurement, inspections, and approvals.
- Identifying AI leverage points: Pinpoint where structured intake, summarization, and exception routing remove bottlenecks without introducing new tools or process overhead.
- Designing AI-assisted workflows: Create practical, auditable loops that keep schedules, costs, and quality signals aligned across field and office teams.
- Implementation and handoff: Build and test workflows with field leads, document handoffs, and train teams so adoption sticks beyond launch.
What We Implement
Lead intake and qualification
Structure bid requests, extract scope signals, and route to the right estimator with clear go/no-go context.
Change order capture
Collect details from field, summarize impact, and push approvals with timestamped context.
Schedule and crew updates
Sync subcontractor notices, inspections, and delivery changes so the master schedule stays accurate.
Safety, quality, and closeout logs
Standardize field inputs, auto-generate summaries, and keep documentation audit-ready.
What Improves After Implementation
- Faster lead-to-job handoff
- Fewer schedule and approval bottlenecks
- Cleaner coordination between field and office teams
- Improved cost and scope visibility
- Reduced administrative load on PMs and superintendents
Who This Is For
Operators who own outcomes
Mid-sized GCs, specialty contractors, and owners who need tighter handoffs between field and office, faster approvals, and predictable schedules.
Tool shoppers
Teams looking for generic AI demos, unproven pilots, or vendor lists instead of execution in live workflows.
Why Guzman Labs
- Operator mindset: We prioritize throughput, schedule protection, and field-ready workflows over slideware.
- Engineering background: Technical depth to design reliable, auditable automations that integrate with what you already use.
- Real-world construction ops experience: Familiar with change orders, pay apps, procurement cycles, and superintendent realities.
- Execution-first philosophy: Build, test, and hand off with clear ownership so teams can run without us.
Common Questions
Does this replace our construction management software?
No. We design workflows that sit alongside your existing systems and keep them current. The goal is to reduce swivel-chair work, tighten updates, and make the tools you already rely on more accurate.
Most of the work is mapping how information moves today and ensuring AI supports those flows without forcing a new platform on the field or office.
Is this built for large GCs only?
Mid-sized and growing contractors see the biggest lift because they feel schedule risk and margin pressure more acutely. The workflows are sized to your current headcount and project mix.
We tune the level of automation and documentation so it fits your approvals process and keeps leadership visibility without slowing crews.
How does this work with field teams?
Field input stays simple: structured prompts for change orders, daily updates, and safety checks that feed summaries and alerts. No extra logins or complicated interfaces for superintendents.
The goal is to capture accurate context once, route it to the right stakeholders, and close the loop with schedules, approvals, and procurement.
How long does implementation take?
We typically ship a first set of production workflows within a few weeks, starting with the bottlenecks that impact schedules and cash flow.
From there, we iterate with your leads, lock in documentation, and train teams so the changes hold under live project load.
Book a 30-Minute Operations Review
Walk through your top operational friction points and leave with a concrete plan you can start executing next week.
Book NowYou’ll speak directly with the operator who runs the work, not a sales rep.